Reprint
The purpose of this correspondence to make the formal invitation to District 6740 Rotary Clubs to suggest one of its Rotary club members for consideration by the District Nominating Committee for Selection of the Nominee-Designate for the office District Governor for Rotary Program Year 2015-16. The deadline for submission of the suggestion by Governor-Nominee Data form (see below) is March 15, 2013. (updated deadline)
To suggest a member for consideration by the Nominating Committee a club must:
1. Adopt a Resolution of the Rotary Club which suggests one of its eligible members to the District Nominating Committee for consideration to be the committee’s designate nominee. Clubs may nominate only one of its own club members. The Resolution must be made at a regular club meeting and the Club Secretary should witness the adoption of the resolution.
A "suggested” motion by a club member (other than the Rotarian to be suggested): "Madame or Mister President (or other person presiding), I rise at this club meeting to make the motion for a Resolution of the Rotary Club of __name of club___ to suggest the District Nominating Committee to consider our fellow member ____name of member__ for selection as District Governor Nominee Designate for the Rotary Year 2015-16." Then the presiding officer should ask and take a "Second to the Motion” by another club member, and then a vote of the members.
2. The Suggested Member must then complete Pages 1-3 the "Governor-Nominee Data Form” including the photo request and spouse/partner information request. (Note: The form is available digitally and can be completed via word processing which is highly recommended. If you are reading the invitation via e-mail it should be attached. If you are reading hardcopy or if the form is not attached then please e-mail me at mkhardman@aol.com)
3. The Suggested Member must then read and faithfully execute "the Candidate’s Statement” on the top of page 4 of the Governor Nominee Data Form.
4. The Club Secretary then faithfully executes the "Club’s Statement of Candidate’s Qualifications” middle of page 4 of the of the Governor Nominee Data Form. In doing so the club’s secretary certifies the following: 1. The suggested member is a club member in good standing, 2. That the suggested member has been suggested by resolution of the club, 3. That the suggested member meets the Qualification of Membership and the membership information is accurate. (Note: the club secretary does not have to send a copy of a written resolution with the Governor-Nominee Data Form - the execution of the "Club Statement of Candidates Qualification is sufficient.)
5. Send the form to DG Kathryn Hardman via e-mail: mkhardman@aol.com (please call me at (606) 309-4761 to confirm receipt) or USPS: Kathryn Hardman, 90 Bennett Circle, London, KY 40741 (again, please call confirm receipt.)
The forgoing steps are a summary of Rotary International Bylaw 13.020.4.
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Eligibility Requirements for District Governor
To be eligible for the position of District Governor, a Rotarian must:
(1) Be a member in good standing of a functioning Rotary Club in the District;
(2) Have served as President of a Club for a full term, or as President of a charter club from the date of the charter until June 30th, for a period of at least six months;
(3) Demonstrate the knowledge of and the ability to fulfill the duties outlined in the RI Bylaws, Section 15.090 (a summary is found below); and
(4) Have completed seven years of membership at the time of taking office.
Summary of the District Governor’s Duties
A summary of Governor’s duties includes strengthening existing Rotary Clubs, organizing new Clubs and promoting membership growth, issuing a monthly letter to each Club President and Secretary in the District, supporting the Rotary Foundation in service as a District and RI spokesperson, when appropriate, hold the District Conference and other District meetings, and insure the District nominations and elections are conducted according to the RI Constitution and Bylaws.The Governor is also responsible for visiting all the clubs in the District.
Before taking office on July 1, 2015, the candidate must be willing to participate in the District’s activities, plan for his or her year of service, select a site for the District Conference, set District goals, and conduct District training meetings (including District Training Team Seminar, PETS and the District Assembly). The District Governor Elect must attend Zone GETS training (fall) and the International Assembly (mid January).
Summary of the District 6740 Governor Nomination
Process and "No Campaigning” Guidelines
District 6740 follows RI's "Nomination Committee" format or plan for selecting its District Governor. The clubs "suggest" candidates to the Nomination Committee and the suggestion is accomplished by a completed Governor-Nominee Data Form. All Governor Nominee Data forms are due to the District Governor Kathryn Hardman on March 15, 2013 (updated deadline) .Those persons selected by the clubs shall be interviewed by the Nominating Committee in Lexington, Kentucky and on that date the Nominating Committee will select a single Nominee Designate. The Nominee Designate will then be announced and published by email to all clubs. Those suggested by a club, but not selected by the committee may submit their names within 14 days of the publish date as a "Challenge Candidate” If there are no challenge candidates, the committee’s nominee-designate is presumed to be the district’s selected Nominee for District Governor 2015-16. The formal nomination by election of the District Governor 2014-15 shall be at the District Conference May 17-19, 2013.The District Governor Nominee is then formally elected at the 2014 International Convention and then assumes the role and title of District Governor-Elect taking office as District Governor on July 1, 2015.
Please be aware that Rotary International and the District have guidelines against "lobbying” "canvassing” and "campaigning” for Rotary Offices. Before taking any action beyond suggesting a candidate or completing the Governor-Nominee Data Form, please review the guidelines.
Closing
If you need additional information, do not hesitate to contact me. Thank you for your time and attention to this invitation. Strong leadership of our District is vital to our success in serving others.
Yours in Rotary Service,
Kathryn Hardman
District Governor
Email: mkhardman@aol.com
HPhone: 606-878-2263
OPhone: 606-878-9134
Editor's Note: Please contact Kathryn for a copy of the form if needed. It would not format properly in this template.
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