November 1, 2013
The
purpose of this correspondence to make the formal invitation to District 6740
Rotary Clubs to suggest one of its Rotary club members for consideration by the
District Nominating Committee for Selection of the Nominee-Designate for the
office District Governor for Rotary Program Year 2015-16. The deadline for
submission of the suggestion by Governor-Nominee Data form (see below) is
January 16, 2013.
To suggest a
member for consideration by the Nominating Committee a club must:
1.
Adopt
a Resolution of the Rotary Club which suggests one of its eligible members to
the District Nominating Committee for consideration to be the committee’s
designate nominee. Clubs may nominate only one of its own club members. The
Resolution must be made at a regular club meeting and the Club Secretary should
witness the adoption of the resolution.
A
"suggested” motion by a club member (other than the Rotarian to be suggested):
"Madame or Mister President (or other person
presiding), I rise at this club meeting to make the motion for a Resolution of
the Rotary Club of __name of club___ to suggest the District Nominating
Committee to consider our fellow member ____name of member__ for selection as
District Governor Nominee Designate for the Rotary Year 2015-16." Then
the presiding officer should ask and take a "Second to the Motion” by another
club member, and then a vote of the members.
2.
The
Suggested Member must then complete Pages 1-3 the "Governor-Nominee Data Form”
including the photo request and spouse/partner information request. (Note: The
form is available digitally and can be completed via word processing which is
highly recommended. If you are reading the invitation via e-mail it should be
attached. If you are reading hardcopy or if the form is not attached then please
e-mail me at mkhardman@aol.com)
3.
The
Suggested Member must then read and faithfully execute "the Candidate’s
Statement” on the top of page 4 of the Governor Nominee Data Form.
4.
The
Club Secretary then faithfully executes the "Club’s Statement of Candidate’s
Qualifications” middle of page 4 of the of the Governor Nominee Data Form. In
doing so the club’s secretary certifies the following: 1. The suggested member
is a club member in good standing, 2. That the suggested member has been
suggested by resolution of the club, 3. That the suggested member meets the
Qualification of Membership and the membership information is accurate. (Note:
the club secretary does not have
to send a copy of a written resolution with the Governor-Nominee Data Form - the
execution of the "Club Statement of Candidates Qualification is sufficient.)
5.
Send
the form to DG Kathryn Hardman via e-mail: mkhardman@aol.com (please call me at
(606) 309-4761 to confirm receipt) or USPS: Kathryn Hardman, 90 Bennett Circle,
London, KY 40741 (again, please call confirm receipt.)
The
forgoing steps are a summary of Rotary International Bylaw
13.020.4.
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Eligibility
Requirements for District Governor
To be eligible
for the position of District Governor, a Rotarian must:
(1) Be a member
in good standing of a functioning Rotary Club in the District;
(2) Have served
as President of a Club for a full term, or as President of a charter club from
the date of the charter until June 30th, for a period of
at least six months;
(3) Demonstrate
the knowledge of and the ability to fulfill the duties outlined in the RI
Bylaws, Section 15.090 (a summary is found below); and
(4) Have
completed seven years of membership at the time of taking office.
Summary
of the District Governor’s Duties
A summary of
Governor’s duties includes strengthening existing Rotary Clubs, organizing new
Clubs and promoting membership growth, issuing a monthly letter to each Club
President and Secretary in the District, supporting the Rotary Foundation in
service as a District and RI spokesperson, when appropriate, hold the District
Conference and other District meetings, and insure the District nominations and
elections are conducted according to the RI Constitution and Bylaws. The Governor is
also responsible for visiting all the clubs in the District.
Before taking
office on July 1, 2015, the candidate must be willing to participate in the
District’s activities, plan for his or her year of service, select a site for
the District Conference, set District goals, and conduct District training
meetings (including District Training Team Seminar, PETS and the District
Assembly). The District Governor Elect must attend Zone GETS training (fall) and
the International Assembly (mid January).
Summary
of the District 6740 Governor Nomination
Process
and "No Campaigning” Guidelines
District 6740
follows RI's "Nomination Committee" format or plan for selecting its District
Governor. The clubs "suggest" candidates to the Nomination Committee and
the suggestion is accomplished by a completed Governor-Nominee Data Form. All
Governor Nominee Data forms are due to the District Governor Kathryn Hardman on
January 16th
2013. Those persons
selected by the clubs shall be interview by the Nominating Committee on February
2, 2013 in Lexington, Kentucky and on that date the Nominating Committee will
select a single Nominee Designate. The Nominee Designate will then be announced
and published on February 4, 2013 by email to all clubs. Those suggested by a
club, but not selected by the committee may submit their names within 14 days of
the publish date as a "Challenge Candidate” If there are no challenge
candidates, the committee’s nominee-designate is presumed to be the district’s
selected Nominee for District Governor 2015-16. The formal nomination by
election of the District Governor 2014-15 shall be at the District Conference
May 17-19, 2013. The District
Governor Nominee is then formally elected at the 2014 International Convention
and then assumes the role and title of District Governor-Elect taking office as
District Governor on July 1, 2015.
Please
be aware that Rotary International and the District have guidelines against
"lobbying” "canvassing” and "campaigning” for Rotary Offices. Before taking any
action beyond suggesting a candidate or completing the Governor-Nominee Data
Form, please review the guidelines.
Closing
If you need additional
information, do not hesitate to contact me. Thank you for your time
and attention to this invitation. Strong leadership of our District is vital to
our success in serving others.
Yours in Rotary
Service,
Kathryn Hardman
District Governor
Email:
mkhardman@aol.com
HPhone:
606-878-2263
OPhone: 606-878-9134
Editor's Note: Please contact Kathryn for a copy of the form if needed. It would not format properly in this template.
