Greetings everyone!
The purpose of this correspondence to make the formal invitation to District 6740 Rotary Clubs to suggest one of its Rotary club members for consideration by the District Nominating Committee for Selection of the Nominee-Designate for the office District Governor for Rotary Program Year 2014-15. The deadline for submission of the suggestion by Governor-Nominee Data form (see below) is January 16, 2011.
To suggest a member for consideration by the Nominating Committee a club must:
1. Adopt a Resolution of the Rotary Club which suggests one of its eligible members to the District Nominating Committee for consideration to be the committee’s designate nominee. Clubs may nominate only one of its own club members. The Resolution must be made at a regular club meeting and the Club Secretary should witness the adoption of the resolution.
A "suggested” motion by a club member (other than the Rotarian to be suggested): "Madame or Mister President (or other person presiding), I rise at this club meeting to make the motion for a Resolution of the Rotary Club of __name of club___ to suggest the District Nominating Committee to consider our fellow member ____name of member__ for selection as District Governor Nominee Designate for the Rotary Year 2014-15." Then the presiding officer should ask and take a "Second to the Motion” by another club member, and then a vote of the members.
2. The Suggested Member must then complete Pages 1-3 the "Governor-Nominee Data Form” including the photo request and spouse/partner information request. (Note: The form is available digitally and can be completed via word processing which is highly recommended. If you are reading the invitation via e-mail it should be attached. If you are reading hardcopy or if the form is not attached then please e-mail me at jbasomerset@aol.com)
3. The Suggested Member must then read and faithfully execute "the Candidate’s Statement” on the top of page 4 of the Governor Nominee Data Form.
4. The Club Secretary then faithfully execute the "Club’s Statement of Candidate’s Qualifications” middle of page 4 of the of the Governor Nominee Data Form. In doing so the club’s secretary certifies the following: 1. The suggested member is a club member in good standing, 2. That the suggested member has been suggested by resolution of the club, 3. That the suggested member meets the Qualification of Membership and the membership information is accurate. (Note: the club secretary does not have to send a copy of a written resolution with the Governor-Nominee Data Form - the exicution of the "Club Statement of Candidates Qualification is sufficent.)
5. Send the form to DG John Adams via e-mail: jbasomerset@aol.com (please call me at (606) 678-4916 to confirm receipt) or USPS: John Adams, 5 Hillandale Place, Somerset, KY 42501. (again, please call to be on the lookout for the mail or call me to confirm reciept.)
The forgoing steps are a summary of Rotary International Bylaw 13.020.4.
Eligibility Requirements for District Governor
To be eligible for the position of District Governor, a Rotarian must:
(1) Be a member in good standing of a functioning Rotary Club in the District;
(2) Have served as President of a Club for a full term, or as President of a charter club from the date of the charter until June 30th, for a period of at least six months;
(3) Demonstrate the knowledge of and the ability to fulfill the duties outlined in the RI Bylaws, Section 15.090 (a summary is found below); and
(4) Have completed seven years of membership at the time of taking office.
Summary of the District Governor’s Duties
A summary of Governor’s duties includes strengthening existing Rotary Clubs, organizing new Clubs and promoting membership growth, issuing a monthly letter to each Club President and Secretary in the District, supporting the Rotary Foundation in service as a District and RI spokesperson, when appropriate, hold the District Conference and other District meetings, and insure the District nominations and elections are conducted according to the RI Constitution and Bylaws. The Governor is also responsible for visiting all the clubs in the District.
Before taking office on July 1, 2014, the candidate must be willing to participate in the District’s activities, plan for his or her year of service, select a site for the District Conference, set District goals, and conduct District training meetings (including District Training Team Seminar, PETS and the District Assembly). The District Governor Elect must attend Zone GETS training (fall) and the International Assembly (mid January).
Summary of the District 6740 Governor Nomination
Process and "No Campaigning” Guidelines
District 6740 follows RI's "Nomination Committee" format or plan for selecting its District Governor. The clubs "suggest" candidates to the Nomination Committee and the suggestion is accomplished by a completed Governor-Nominee Data Form. All Governor Nominee Data forms are due to the District Governor, John Adams, on January 16th 2012. Those persons selected by the clubs shall be interview by the Nominating Committee on January 28th 2012 in Lexington Kentucky and on that date the Nominating Committee will select a single Nominee Designate. The Nominee Designate will then be announced and published on January 30th 2012 by District Newsletter and e-mail. Those suggested by a club, but not selected by the committee may submit their names within 14 days of the publish date as a "Challenge Candidate” (Please note there is not a provision for "floor nominees” the specific RI "challenge candidate” process must be followed. I am not promoting the idea of a challenge candidate, but want to make sure clubs are aware of the procedure should they elect to do so.) If there are no challenge candidates, the committee’s nominee-designate is presumed to be the district’s selected Nominee for District Governor 2014-15. The formal nomination by election of the District Governor 2014-15 shall be at the District Conference April 20-21 2012 (in Somerset). The District Governor Nominee is then formally elected at the 2013 International Convention (tentatively to be held at Lisbon, Portugal 23-26 June, 2013; the Nominee is not required to attend) and then assumes the role and title of District Governor-Elect taking office as District Governor on July 1, 2014.
Please be aware that Rotary International and the District have guidelines against "lobbying” "canvassing” and "campaigning” for Rotary Offices. Before taking any action beyond suggesting a candidate or completing the Governor-Nominee Data Form, please review the guidelines.
Closing
If you need additional information, do not hesitate to contact me. Thank you for your time and attention to this invitation. Strong leadership of our District is vital to our success in serving others.
Sincerely,
John B. Adams,
Somerset-Pulaski County Rotary Club
District 6740 Governor 2011-12
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